Palmetto CKCSC Bylaws

ARTICLE I
Membership

SECTION 1. Eligibility. There shall be four (4) types of membership open to all.
Regular Membership.  Regular membership shall be open to all persons eighteen (18) years of age or older, who display a sincere interest in the breed and are in good standing with The American Kennel Club, who subscribe to the purposes of the Club, who remain current in dues owed to the Club and have been an Associate Member for one year or more. Regular members shall be entitled to all rights and privileges of the Club, including voting and holding office.
Household Membership.  Household membership shall be open to two persons residing in the same household with both qualifying for Regular Membership, who are eighteen (18) years of age or older, display a sincere interest in the breed, and are in good standing with The American Kennel Club, subscribe to the purposes of the Club, remain current in dues owed to the Club and have been Associate Members for one year or more. Household membership allows for two (2) votes per household, entitled to all rights and privileges of the Club, including voting and holding office. 
Associate Membership.  Associate membership shall be open to all persons eighteen (18) years of age or older, who display a sincere interest in the breed and are in good standing with The American Kennel Club, who subscribe to the purposes of the Club, who remain current in dues owed to the Club. Associate membership is offered to new members or individuals who live within the club’s area but choose not to be active; and is also offered to individuals who live outside of the club’s area.  Associate Members shall be entitled to all privileges of the Club except that they shall not be permitted to vote, hold office or counted in a quorum.
Junior.  Junior membership shall be open to all persons nine to seventeen (9 -17) years of age, who display a sincere interest in the breed and are in good standing with The American Kennel Club, and who subscribe to the purposes of the Club. Junior members cannot vote or hold office and may automatically convert to regular membership upon reaching their 18th birthday.
While membership is to be unrestricted as to residence, the Club's primary purpose is to be representative of the Cavalier King Charles Spaniel breeders, exhibitors, and owners in its greater Charleston, SC area.

SECTION 2. Dues. Dues for regular membership shall not exceed $20 per year; dues for household membership shall not exceed $30 per year. Dues for the next calendar year shall be established by a majority vote of the membership present at the Annual Meeting. All dues are payable on or before the 1st day of January of each year. No Regular or Household member may vote whose dues are not paid for the current year. During the month of November the Treasurer shall send to each member a statement of dues for the ensuing year. Any new membership voted on after November 1st shall constitute membership for the next calendar year.

SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors. Said form may be obtained from the Secretary or download from club website. The form shall provide that the applicant agrees to abide by the Constitution and Bylaws and the Rules of The American Kennel Club, and the Constitution, Bylaws, and the Rules of the American Cavalier King Charles Spaniel Club, and the Constitution, Bylaws, and the Rules of the Palmetto Cavalier King Charles Spaniel Club, Inc. The application shall state the name, address, and occupation of the applicant(s) and it shall carry the endorsement of two sponsors who are Regular or Household members in good standing, who have been members for no less than one (1) year. Such application may be for Regular, Associate, Household or Junior membership. Accompanying the application, the prospective member shall submit the dues payment for the current year, except Junior membership. All applications are to be filed with the Secretary and each application is to be read at the first meeting of the club following its receipt. At the next club meeting the application will be voted upon and affirmative votes of two thirds (2/3) of the members present and voting by secret ballot at that meeting shall be required to elect the applicant. The Secretary will notify the applicant of the Club’s decision.

Applicants for membership who have been rejected by the Club may not re-apply within six months after such rejection. The only reason, which can be provided to a rejected applicant, is that the required number of votes was not obtained.

SECTION 4. Termination of Membership. Memberships may be terminated by:
(a) resignation. Any member in good standing may resign from the Club upon written notice to the Secretary; but no member may resign when in debt to the Club. Obligations other than dues are considered a debt to the Club and must be paid in full prior to resignation.
(b) lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid 60 days after the first day of the fiscal year; however, the Board may grant an additional 30 days of grace to such delinquent members in meritorious cases. In no case may a person be entitled to vote at any Club meeting whose dues are unpaid as of the date of that meeting.
(c) expulsion. A membership may be terminated by expulsion as provided in Article VI of these bylaws.
 
ARTICLE II

Meetings and Voting

SECTION 1. Club Meetings. Meetings of the Club shall be held at minimum, six times per year at such hour and place as may be designated by the Board of Directors. The majority of the meetings will be held in the Greater Charleston, SC area to include possible show sites. Written notice of each such meeting shall be emailed and/or mailed by the Secretary at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the Regular and Household members in good standing.

SECTION 2. Special Club Meetings. Special Club meetings may be called by the President, or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings shall be held at such place, date, and hour as may be designated by the person or persons authorized herein to call such meetings. Meetings will be held in the Greater Charleston, SC area. Written notice of such a meeting shall be emailed and/or mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting, and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.

SECTION 3. Board Meetings. Meetings of the Board of Directors shall be held at minimum, six times per year within the greater Charleston area to include possible show sites, at such time and place as may be designated by the Board. Written notice of each such meeting shall be emailed and/or mailed by the Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.

SECTION 4. Special Board Meetings. Special meetings of the Board may be called by the President; and shall be called by the Secretary upon receipt of a written request signed by at least three (3) members of the Board. Such special meetings shall be held at such place, date, and hour as may be designated by the person authorized herein to call such meeting. Meetings will be held in the Greater Charleston, SC area. Written notice of such meeting shall be emailed and/or mailed by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted. A quorum for such a meeting shall be a majority of the Board.

SECTION 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which she/he is present. Proxy voting will not be permitted at any club meeting or election.
 
ARTICLE III
Directors and Officers

SECTION 1. Board of Directors. The Board shall be comprised of the officers and four other persons all of whom shall be members in good standing  and all of whom shall be elected for one-year terms at the Club's annual meeting as provided in Article IV and shall serve until their successors are elected. General management of the Club's affairs shall be entrusted to the Board of Directors.

SECTION 2. Officers. The Club's officers, consisting of the President, Vice-President, Secretary and Treasurer shall serve in their respective capacities both with regard to the Club and its meetings and the Board and its meetings.

a. The President shall preside at all meetings of the Club and of the Board, and shall have the duties and powers normally appurtenant to the office of President in addition to those particularly specified in these bylaws.

b. The Vice-President shall have the duties and exercise the powers of the President in case of the President's absence, incapacity or death.

c. The Secretary shall keep a record of all meetings of the Club and of the Board and of all matters of which a record shall be ordered by the Club, shall have charge of the correspondence, notify members of meetings, notify new members of their election to membership, notify officers and directors of their election to office, keep a roll of the members of the Club with their addresses, and carry out such other duties as are prescribed in these bylaws.

d. The Treasurer shall collect and receive all moneys due or belonging to the Club. Moneys shall be deposited in a bank designated by the Board, in the name of the Club.  In November, the Treasurer shall also send out the notification of dues. The books shall at all times be open to inspection by the Board and a report shall be given at every meeting of the condition of the Club's finances and every item of receipt or payment not previously reported; and at the annual meeting an accounting shall be rendered of all moneys received and expended during the previous fiscal year. The Treasurer shall be bonded in such amount as the Board of Directors shall determine.

e.  The offices of Secretary and Treasurer may be held by the same person, in which case the Board shall be comprised of 7 persons.
SECTION 3. Vacancies. Any vacancies occurring on the Board or among the offices during the year shall be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose.  However, a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board.
 
ARTICLE IV
The Club Year, Annual Meeting, Elections

SECTION 1. Club Year. The Club's fiscal year shall begin on the 1st day of January and end on the last day of December. 
The Club’s official year will begin immediately at the conclusion of the election at the annual meeting and continue through the election at the next annual meeting.

SECTION 2. Annual Meeting. The annual meeting shall be held in the month of January at which the appropriate officers (as specified in Article III, Section I) for the ensuring year shall be elected by secret ballot from among those nominated in accordance with Section 4 of this article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.

SECTION 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for Director positions on the board who receive the greatest number of votes for such positions shall be declared elected.

SECTION 4. Nominations. No person may be a candidate in a Club election who has not been nominated and is not a Regular member in good standing. During the month of October, the Board shall select a Nominating Committee consisting of three (3) members and two (2) alternates, not more than one of whom may be a member of the Board. The Secretary shall immediately notify the committee members and alternates of their selection. The Board shall name a chairman for the Committee and it shall be such person's duty to call a committee meeting, which shall be held on or before November 1.

a. The Committee shall nominate one (1) candidate for each office and position, and after securing the consent of each person so nominated, shall immediately report nominations to the Secretary in writing.
b. Upon receipt of the Nominating Committee's report, the Secretary shall at least two weeks before the December meeting, notify each member in writing of the candidates so nominated.
c. Additional nominations may be made from the floor at the December meeting by any member in attendance provided that the person so nominated is in good standing and does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposed candidate shall have sent a written statement to the Secretary of his/her willingness to be a candidate. No person may be a candidate for more than one position.
d. Nominations cannot be made at the annual meeting or in any manner other than as provided in this section.
 
ARTICLE V
Committees

SECTION 1. The Board may each year appoint standing committees to advance the work of the Club in such matters as specialty shows, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees.  Such committees shall always be subject to the final authority of the board.  Special committees may also be appointed by the Board to assist on particular projects.
 
SECTION 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
 
ARTICLE VI
Discipline

SECTION 1. American Kennel Club Suspension. Any member who is suspended from any of the privileges of The American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.

SECTION 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $25.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than three (3) weeks nor more than six (6) weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if desired.

SECTION 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present reprimand or suspend the defendant from all privileges of the Club for not more than six months from the date of the heating. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow-members at the ensuing Club meeting which considers the Board's recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.

SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a Board Meeting and upon the Board's recommendation as provided in Section 3 of this Article. Such proceeding may occur at a regular or special meeting of the Club to be held within sixty (60) days but not earlier than thirty (30) days after the date of the Board's recommendation of expulsion. The defendant shall have the privilege of appearing in their own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board's finding and recommendation, and shall invite the defendant, if present, to speak in his own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A two-thirds vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board's suspension shall stand.
 
ARTICLE VII
Amendments

SECTION 1. Amendments to the constitution and bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by 20 percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the date when the petition was received by the Secretary.

SECTION 2. The constitution and bylaws may be amended by a 2/3, secret vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendments have been included in the notice of the meeting and emailed and/or mailed to each member at least two (2) weeks prior to the date of the meeting.
 
ARTICLE VIII
Dissolution

SECTION 1. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members in good standing. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property of the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
 
ARTICLE IX
Order of Business

SECTION 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
  • Roll Call
  • Minutes of Last Meeting
  • Report of President
  • Report of Secretary
  • Report of Treasurer
  • Reports of Committees
  • Election of Officers and Board (at annual meeting)
  • Election of new members
  • Unfinished business
  • New business
  • Adjournment
     
SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those-present, shall be as follows:
 
  • Reading of minutes of last meeting
  • Report of Secretary
  • Report of Treasurer
  • Reports of Committees
  • Unfinished business
  • New business
  • Adjournment
     
 
ARTICLE X
Parliamentary Authority

SECTION 1. The rules contained in the current edition of Robert's Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt.
 
 
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